From open receivables to paid revenue

tobepaid.com combines ERP data, payment flows, customer communication, dispute handling, risk signals and AI-supported workflows in one receivables platform. Finance teams can automate follow-up, reduce manual work and guide every customer towards the most effective next step.

  • AI-supported workflows for accounts receivable teams
  • Payment links, QR codes, direct debit and payment arrangements
  • Multi-channel communication through email, SMS, WhatsApp and letters
  • Dispute management and controlled collections handover
  • Risk-based segmentation using behaviour and external credit insights
  • Open API and integrations with ERP, PSP and collection partners

Faster payment. Less manual work. More control.

AI-driven receivables orchestration

Automate credit management, payments, disputes, risk assessment and collections from one workflow-driven platform.

tobepaid.com turns every outstanding invoice into the right next action: pay, arrange, resolve, escalate or collect.

  • Connect multiple ERP systems and payment service providers
  • Use AI agents for follow-up, disputes, risk signals and support tasks
  • Combine payment behaviour, credit data and workflow rules
  • Automate reminders, payment plans, disputes and collections handover
  • Stay in control with audit logs and configurable workflows
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Receivables orchestration

One platform for receivables

Connect credit management, payment orchestration, disputes, risk assessment and collections in one automated operating model.

Credit management

Automate AR follow-up with configurable workflows, customer segments and action rules. Prioritise the work that has the highest impact on cashflow.

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Payment orchestration

Add payment links, QR codes, direct debit, instalment plans and PSP integrations to every relevant customer touchpoint.

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Dispute management

Register, classify and follow up disputes without losing control over the invoice, communication or payment process.

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Risk assessment

Use payment behaviour and external credit insights to detect risk earlier and adapt the strategy per customer group.

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Collections handover

Escalate cases only when the workflow, data and customer situation justify internal, external or legal follow-up.

Explore collections handover

AI agents

Use AI-supported agents to classify messages, prepare actions, analyse debtor data and support service tasks.

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Smart software

This is how smart software gets you paid faster

tobepaid.com automates receivables follow-up, adds payment convenience to every customer interaction and adapts the workflow to customer behaviour, risk and context.

1

Multi-channel communication

Reach customers through email, SMS, WhatsApp, letters and payment portals. Automated messages are matched to the customer profile, language, channel preference and workflow stage.

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2

Smart payment convenience

Add payment links, QR codes, direct debit or instalment options to every relevant message. Customers can pay, arrange or respond without unnecessary friction.

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3

Customer segmentation

Not every customer should receive the same follow-up. Segment customers by payment behaviour, risk profile, dispute status, preferences and business rules.

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Controlled follow-up

You decide how receivables are followed up

Steer payment timing, communication, escalation and risk-based treatment in advance. No reactive hassle afterwards, no surprises in your cashflow.

Why it goes wrong today

Many organisations treat every overdue invoice in the same way. Standard reminders ignore customer behaviour, risk, dispute status, payment history and preferred channels.

  • Customers respond differently
  • Payment timing varies
  • Disputes interrupt the process
  • Risk and priority differ per customer

Make payment predictable

Choose the right moment, method and condition for every customer group. Combine business rules, payment behaviour and risk signals into one predictable follow-up model.

  • Receivables timing
  • iDEAL, direct debit or instalments
  • Conditions per customer group
  • Automated workflow selection

What changes

Automated AR follow-up creates a more consistent cashflow and gives finance teams more control over customer behaviour, exceptions and escalation.

  • Faster AR follow-up
  • Less manual work
  • More grip on customer behaviour
  • Better prioritisation
  • You steer instead of react

How it works

Online receivables orchestration in three steps

Connect your data, define your treatment strategy and let tobepaid.com activate the right next action per outstanding invoice.

1

Connect data and systems

Connect ERP systems, open receivables, customer data, payment service providers, communication channels and collection partners. tobepaid.com becomes the orchestration layer around your financial process.

2

Define workflows and customer treatment

Create workflows for customer segments, payment behaviour, risk profiles, dispute situations, payment arrangements and escalation routes. Each customer group can receive a different treatment.

3

Automate follow-up and resolution

tobepaid.com automatically activates the right next step: reminder, payment request, dispute handling, payment arrangement, support action, risk review or collections handover.

Payment orchestration

Connect your own payment service provider

Payment orchestration should fit your financial infrastructure. tobepaid.com connects with your preferred PSP, ERP and payment workflows.

Connect Mollie or your own payment service provider and add payment links, QR codes, direct debit or other payment options to AR communication, reminders, statements and payment arrangements. Payments can be processed back into your administration through direct links, API connections or export files.

The result: less administrative work, faster payment and better cashflow visibility.

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Payment service provider logos including Mollie and other PSP integrations

Specialised workflows

Go deeper where your receivables process needs it

Extend the operating model with risk-driven prioritisation, controlled collections handover and AI-supported work for accounts receivable teams.

Risk-driven collections

Combine payment behaviour, customer context and external credit insights such as Dun & Bradstreet data.

Risk assessment

AI-supported AR teams

Classify messages, enrich data and prepare next actions within clear approval rules and audit logging.

AI agents

Controlled escalation

Transfer the right cases to internal specialists, collection partners or legal follow-up with complete context.

Collections handover

Trust and governance

Secure, compliant and audit-ready

Receivables automation involves financial data, personal data and customer communication. tobepaid.com is designed for secure, controlled and auditable processing.

tobepaid.com runs on Microsoft Azure and supports secure data processing, role-based access, audit logging, GDPR requirements and controlled AI usage. The platform is built for organisations that require a professional security and compliance foundation.

Prepared for ISO 27001 certificationPrepared for ISO 42001 certificationPrepared for NEN 7510 certificationGDPRMicrosoft AzureAudit loggingControlled AI governance
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Ready to automate your receivables process?

See how tobepaid.com can help your finance team reduce manual work, improve cashflow and turn every outstanding invoice into the right next action.

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